Moscow optimizes its purchasing processes with the help of digital services

Moscow has introduced digital services for price expertise in procurement, which allow customers to find the best suppliers and form reasonable prices for contracting. This was announced by Alexander Sibrin, First Deputy Head of the Department of Economic Policy and Development of Moscow, at the III National Conference on Procurement in Sochi.

«Digital tools in price examination significantly reduce routine operations, reduce labor costs of specialists, speed up the processes of planning and coordination of purchases, decrease the subjective factor of influence on the purchase price», — Alexander Sibrin emphasized.

One of such tools successfully used by the capital's customers is the Register of Contracts, a database that contains information on contracts in force and executed without penalties over the last two years. The Register allows to search for information on various procurement items and helps customers to form the initial price of the contract, based on contracts comparable in characteristics.

The service for automated request for quotations helps the customer to select potential suppliers from among the winners or bidders in similar procurements. It sends out requests to selected recipients, and in response it collects quotations from suppliers and automatically generates a purchase price based on the data received.

In order to optimize the procurement of medicines in Moscow, a pilot project has been launched to help medical institutions purchase medicines at reasonable prices. The project already involves 50 healthcare institutions in Moscow, which have already compiled and calculated the cost of drugs in more than 1,200 procurements. The customer forms an application for the purchase of drugs on the digital platform “ Expertise”, which combines digital services for purchases in Moscow. The system then searches for existing contracts in the EAIST and federal directories of the Ministry of Health, which are used to calculate the purchase price of drugs. The system then calculates the optimal price for the procurement. In the future, it is planned to carry out all purchases of medicines in Moscow with the help of digital price expertise, and then to replicate this experience for other order items, for example, medical products, auto components and others.

Thus, thanks to digital expertise, the efficiency of procurement is increased, labor costs of specialists are reduced, and the probability of the customer's subjective influence on the price of goods is minimized, Alexander Sibrin noted.